(5/5)

Realtime Notion Todoist 2-way Sync Template

Automated workflow: Realtime Notion Todoist 2-way Sync Template. This workflow integrates 29 different services: stickyNote, scheduleTrigger, merge, switch, redis. It contains 264 nodes and follows best practices for error handling and security.

Integrations Used (10)

Workflow Structure (174 nodes)

100%

Form Trigger

Notion-Todoist Sync Setup Helper

Notion

Get Notion Databases

Code

Prep Dropdown

Form

Choose Notion Database

Webhook

OAuth redirect

Form Trigger

Todoist Webhook Setup Helper

Code

Get Notion Database ID

Crypto

Generate security token

Code

Get variables

Http Request

Get projects

Verify security token

Code

Store variables

Code

Prep Dropdown1

Form

Redirect to Auth Page

Http Request

Exchange Tokens

Form

Choose Todoist Project

Respond To Webhook

Respond with success

Respond To Webhook

Respond with error

Code

Get Todoist Project ID

Http Request

Get sections

Code

Generate config

Form

Return config JSON

Schedule Trigger

Todoist

Notion

Set

Globals

Set

Pick Todoist Fields

Code

Map Notion to Todoist

Compare Datasets

Code

Handle empty dates

Code

Handle empty dates2

Http Request

Update Task in Todoist

Set

Add project ID

If Todoist ID exists

Filter

Status changed

Redis

Lock Todoist ID2

Set

Prepare summary data

If tries left

Stop And Error

Retry limit reached

Set

Set tries

Todoist

Get Todoist Task

Redis

Lock Todoist ID1

Catch known error

Todoist

Mark as Incomplete in Todoist

Http Request

Create task in Todoist

Wait

Set

Get mapped item1

Notion

Store Todoist ID

Redis

Lock Todoist ID

Http Request

Update task in Todoist

Set

Update tries

Set

Get mapped item

Set

Get mapped item2

Merge

Split In Batches

Loop Over Items1

Merge

Merge summary

Crypto

Generate UUID

Filter

Filter out status changes

Set

Prepare Batching Items

Code

Map Todoist to Notion

Aggregate

Set

Map summary fields

Http Request

Update section (Sync API)

Html

Convert to HTML Table

Html

Generate email body

Gmail

Webhook

Notion Webhook

Body is array?

Split Out

Split out Notion changes

Set

Extract IDs

No Op

Notion trigger reference

Set

Globals2

Execution Data

Execution Data5

Redis

Check if Notion ID is locked

Filter

Only continue if not locked1

Notion

Get Notion task

Code

Map Notion to Todoist2

Execution Data

Execution Data6

Status is Obsolete?

Neither focussed nor planned

Todoist ID exists?

If tries left1

Stop And Error

Retry limit reached1

Set

Set tries1

Todoist

Get Todoist Task2

Catch known error1

Wait

Wait1

Set

Update tries1

Filter

Requires completion change

Filter

Differences exist

Filter

Todoist ID exists

Filter

Status changed but not empty

Filter

Status is not Done

Has been completed?

Redis

Check if creating flag exists

Crypto

Generate UUID2

Filter

Only continue if flag does not exist

Todoist

Mark as Completed in Todoist1

Http Request

Update task in Todoist1

Todoist

Mark as Incomplete in Todoist1

Http Request

Update section (Sync API)2

Todoist

Delete Task in Todoist2

Redis

Set creating flag

Set

Get todoist ID

Set

Get todoist ID1

Http Request

Create task in Todoist1

Notion

Store Todoist ID1

Redis

Lock Todoist ID4

Webhook

Todoist Webhook

Execute Workflow Trigger

Switch

Switch by project

Webhook

No Op

Todoist trigger reference

Switch

Execution Data

Set

Globals1

Execute Workflow

Execute Workflow1

Redis

Check if Todoist ID is locked

Split In Batches

Loop Over Items

Filter

Only continue if not locked

Exists/Completed in Notion

Notion

Get Notion Task

If event is not :deleted

Code

Map Notion to Todoist1

If tries left2

Code

Handle empty dates1

Set

Set tries2

Stop And Error

Retry limit reached2

Http Request

Update task in Todoist before closing

Todoist

Get Todoist Task1

Status is Done

Catch known error2

Todoist

Mark as Completed in Todoist

Todoist

Delete Task in Todoist

No Op

End here

Wait

Wait2

Set

Prepare summary data1

Set

Prepare summary data2

Set

Update tries2

Code

Map Todoist to Notion1

Execution Data

Execution Data1

Notion

Get Notion Task1

Notion Task not found

Redis

Check if creating flag exists1

Execution Data

Execution Data3

Filter

Only continue if flag does not exist1

Notion

Get Notion Task2

Switch

Switch by Event

Filter

Differences exist1

Filter

Requires completion change1

Filter

Description has changed in Todoist

Redis

Set creating flag1

Filter

Notion Task found1

Todoist

Update Description in Todoist1

Code

Get Backlog Section ID

Execution Data

Execution Data4

Has not been completed?

Notion

Create task in Notion

Crypto

Generate UUID1

Filter

Neither focussed nor planned1

Filter

Due date empty

Notion

Update task in Notion

Notion

Mark as Done in Notion

Notion

Mark as Obsolete in Notion

Notion

Mark as In Progress in Notion

Http Request

Update section (Sync API)1

Notion

Mark as Focussed in Notion

Execution Data

Execution Data2

Code

Turn Markdown into Notion Blocks

Todoist

Update Description in Todoist

Split Out

Handle each block separately

Notion

Append Notion Block

Redis

Lock Notion ID

Node Types:

http

action

code

default

logic

trigger

transform

Requires credentials

Prerequisites

Required Credentials (4)

Gmail

Used by: Gmail

Docs

Notion

Used by: Get Notion Databases, Notion +13 more

Docs

Redis

Used by: Lock Todoist ID, Lock Todoist ID1 +9 more

Docs

Todoist

Used by: Get projects, Get sections +21 more

Docs

Multiple services required

This workflow needs 4 different credentials. Make sure you have accounts for all services before importing.

Complexity

Advanced

Expert level. Custom code, complex logic, many integrations.

Setup time: ~55 min

Score: 95/100

Custom Code

Conditional Logic

Loops

19 Integrations

When to Use This Workflow

Email Automation

Automate email responses, forwarding, or organization based on rules.

Handle routine email tasks automatically and focus on what matters.

Scheduled Operations

Run automated tasks at specific times - daily reports, weekly cleanups, monthly backups.

Set it and forget it - reliable automation that runs on your schedule.

Real-time Response

React instantly when events happen - new orders, form submissions, or API calls.

Zero delay between trigger and action for time-sensitive workflows.

workflow.json

{
  "id": "k9abwUyVzl7OCsAl",
  "meta": {
    "instanceId": "workflow-e5bb739b",
    "versionId": "1.0.0",
    "createdAt": "2025-09-29T07:08:01.496367",
    "updatedAt": "2025-09-29T07:08:01.496381",
    "owner": "n8n-user",
    "license": "MIT",
    "category": "automation",
    "status": "active",
    "priority": "high",
    "environment": "production"
  },
  "name": "Realtime Notion Todoist 2-way Sync Template",
  "tags": [
    "automation",
    "n8n",
    "production-ready",
    "excellent",
...